Mississippi Quarter Horse Youth Association
Meeting Minutes
November 1, 2011
Opening:
The regular meeting of the MQHYA was called to order at 6:30 pm on 11/01/11 in Jackson by President Kalee McCann.  
Present:
Members:  Mary Claire Cornett, Kalee McCann, Wyatt McCann, and Bailey Carwile. Members present via phone were Sabrina Turner and Flynn Phillips. Youth Committee members present were Claire Cornett, Robert Ware, and Flynn Phillips. Parents present were Gay McCann and Liz Turner via speaker phone. 
A.  Agenda
The agenda was distributed to all present.
B. Old Business
       I.          NYATT  
         	Members of the NYATT team were Lauren Lamensdorf, Kalee McCann, Tanner 	Tidmore, and Sabrina Turner. These four competed at the All American Quarter Horse 	Congress in showmanship, horsemanship, reining and western pleasure. The team 	represented Mississippi very well. Team pictures were taken at the Good Ride booth and 	prior to the award ceremony. Each team member received a buckle for their participation 	at the NYATT ceremonies.
II.	Rule Changes
   	Members present discussed if there were any changes that needed to be made to the 	current rules in place. 
	Wyatt McCann made a motion to remove the portion of the rule that states each 	member is required to participate in half of the meetings in order to be eligible for 	the Youth World and the NYATT team. Motion was seconded by Bailey Carwile, 	all were in favor. However the rules still states that the members must participate in 	fundraisers to be eligible to compete on the Youth World and NYATT teams.  
      This discussion also brought up the fact that it is hard for our members to come to 	meetings during the week so we are currently looking into ways to hold meetings 	via 	computer, speaker phones, or etc. Members interested in participating please email 	Kalee at kgirl20@bellsouth.net. There will be two important meetings each year that 	members would be expected to attend.
III.	       Fall Classic
      Ms Beth provided the youth with the financial reports for several months along with a 	financial report for the Fall Classic. The Fall Classic was a success!!!  There were a few   	questions that had to be answered from Ms Beth but looks like the profit was around 	$6600.00. This was the show that the youth partnered with 	the Open division on a 70/30 	breakdown with the youth retaining 70% of the profit. Flynn Phillips sent thank you 	letters to all the key supporters.
IV.       Year End Awards
	President Kalee McCann made the following suggestions for the year end awards.  	Champion awards were Buckle, Wooden Lasered Stirrups, or Dixie Dollars. 	Reserve Champion awards were Hat Can, Knife, or Dixie Dollars. If a selection was not 	made by the individual member, that member would be awarded Dixie Dollars. Kalee 	made a suggestion that the All Around and Reserve All Around awards values should 	follow as stated in the rules. All of these awards would be ordered from KO trading 	except the buckles would be ordered from Kathy’s. Sabrina Turner made the motion to 	accept the suggestions made by President Kalee McCann and Flynn Phillips seconded the 	motion, all were in favor.
	Each member that is winning an award needs to contact Mr. Robert Ware with their 	choices by November 15, 2011. He can be reached by cell at (769)610-6783 or email: 	rware@mbhs.org. If no selection is made that member will receive 	Dixie Dollars that 	have to be redeemed that the Dixie National Expo.
V.	Membership
	Membership and Point Year is from November 1 to October 31. Please remember to 	update your membership for the New Year. Remember you must 	be a member to 	receive points. Please pay by check or get a receipt for your records.  
C. New Business
I.	Amateur Show
	The youth will have a treat table on Saturday and Sunday of the Amateur Show in 	Hattiesburg. We are asking each member to bring individually wrapped goodies. These 	will not be sold but the youth will be taking donations for these treats & hot chocolate. 	Monies collected will be split between the Blare E. Batson & St. Jude’s to serve as one of 	our youth’s community projects. 
	We will also be having a pizza part at 7:00pm on Saturday December 10th which will 	serve as our Youth Christmas party. Mrs. Claire Cornett will also be hosting a smores 	party immediately following the Pizza Party. We are asking that each member attending 	the Pizza & Smore party to bring any size cash donation instead of a gift. The cash 	collected will be distributed to a local home for abused Women & Children. So we ask 	you to please open you hearts!!!!
II.	Convention
	The convention will be held in Jackson on January 14, 2012 at the Equine Center. 	Meeting schedule will be posted as soon as we are notified by our parent organization. 
	President Kalee McCann announced the nominating committee for 2012 would be 	Lauren Lamensdorf, Lawson Varner, and Sabrina Turner. Sabrina Turner will be serving 	as the Chairman of this committee. For those members interested in running for an office 	for the 2012 year you must have your letter submitted to Sabrina by the Youth Meeting 	on Saturday, December 14, 2011. You may email Sabrina at boyter64@MSN.com.	
III.	Dixie National
	The youth will be responsible for selling the freestyle tickets at the door and box 	seats 	as well as roping off the box seats. This year we will be selling raffle tickets during the 	freestyle reining and giving the item(s) away during the freestyle. This would give us a 	great opportunity to make the youth association some money. More information about the 	raffle item(s) will be given at a later date. 
	We will have the Youth Dance at the Dixie National. We are currently working on the 	details.
Bailey Carwile made the motion to adjourn; motion was seconded by Wyatt McCann. Meeting was adjourned. 
Minutes submitted by:	Abbie Scott, Recording Secretary